Career Opportunities
Please send all resumes to: nancys@duwamishtribe.org
Title of Position: facility operations manager
Organization: Duwamish Tribal Services (DTS)
Supervisor: Reports directly to Longhouse Director
Located at: 4705 West Marginal Way SW, Seattle, WA 98106
Guidelines: Duties guided by DTS Personnel Policies
Work Week: 40 hours a week. Flexibile shifts. May work rotating Sundays (seasonally) and evenings to
attend meetings and to support special events and venue rentals as needed.
Hours & Wage: 40 hours/week : $25-28.00 an hour (D.O.E) Paid Sick Leave: 1 hour per week worked
Overview: Responsible for the Duwamish Longhouse & Cultural Center building maintenance, security, and risk management. Perform routine maintenance and schedule inspections and repairs. Ensure proper security measures for the Longhouse. Create maintenance, repairs, safety, risk management and facility preparation reports.
Duties and Responsibilities
1. Building Operations: Handles all day-to-day Longhouse operations. Supports daily opening & closing of Longhouse facility. Has primary responsibility for the security of the building, physical assets, and storage facilities. Ensure the building and office supplies are properly stocked. Operates and maintains custodial functions. Regularly check for cleanliness, functionality of fixtures, and any potential issues that need attention. Address minor repairs like fixing leaky faucets, clogged drains, or replacing broken fixtures.
2. Security and Risk Management: Ensure the safety and functionality of all facilities. Has primary responsibility for building security. Maintains all security alarms and camera systems. Uses standard operating procedures, practices and good judgement to minimize and/or avoid facility related risk. Monitors the security of both interior and exterior DTS assets.
3. Property: Oversees and arranges for all Duwamish-owned property entering and leaving the DTS property. Inventory and maintain DTS assets and property. Schedules regular maintenance (HVAC: heating, ventilation, air conditioning, window & gutter cleaning, hood & duct cleaning). Ensures systems are in good working order. Regularly inventories property and physical assets. Maintains all supplies as needed, office and otherwise.
4. Tours and Rentals: Assists event coordinator with tours and rental set up and tear down. Restocks custodial supplies (shared by all staff) and ensures DTS facilities are in proper working order. Provides brief tours of the Ceremony Hall and/or kitchen when needed. Assists with set-up and break-down as required. Directs event coordination as needed.
5. Supervision: Supervises all maintenance-related work by contractors and rental/tour-related vendors as needed.
6. Kitchen & Restrooms: Ensure kitchen is sanitary, clean, and meets all health code requirements. Ensure all kitchen equipment is in good operating order. Ensure that day-to-day kitchen items are fully stocked and available for use. Arrange for timely general cleaning of kitchen. Maintain all safety, compliance, invoices, product information guides, user manuals, warrantees and purchase receipts records as required. Replenish restroom supplies such as toilet paper, paper towels, soap, hand sanitizer, and other necessary items.
7. Grounds Maintenance: Keep outdoor areas clean, orderly, and attractive. Always maintain DTS property in good working conditions. Coordinate with staff regarding usage and organization of storage areas.
8. Safety: Always ensure safety. Call 911 in case of emergencies. Ensure emergency exits are clear of all obstructions. Make sure the parking lot is clean of all debris.
9. Communications: Monitors and responds to emails, texts, and phone messages in a timely manner. Work
and communicate with staff, guests, contractors, vendors and volunteers. Use discretion with communications that may contain confidential information.
10. Records: Maintain monthly maintenance and repair records and correspondence with contractors.
11. Team Coverage: Support staff with out-of-office coverage, when directed by Director, to ensure that the public is well served. Be able to cashier and man the front desk when needed in the gift shop during normal working hours following cashiering process and procedures. Engage in customer support by offering brief explanations about current events, exhibit space and self-guided tours.
Qualifications and Preferred Skills
High school diploma or equivalent required
At least 18 years of age
Knowledge of building systems, including HVAC, electrical, plumbing, and fire safety. At least 1-year minimum experience in facilities management or maintenance required.
Must possess effective written and oral communication and interpersonal skills with ability to deal with all levels of personnel and the general public in a professional and effective manner; must be able to use initiative and independent judgment
As a condition of employment, employees must successfully complete a background investigation and random drug/alcohol tests may be given at any time
MS Office (Excel, Outlook, Word, Teams, PowerPoint)
Must display exceptional customer service and communication skills
Remain flexible to ever changing environments; adapt well to different situations
Ability to maintain satisfactory attendance and punctuality
Neat and professional appearance
Maintenance Experience: Knowledge of a wide range of concepts and principles of the logistical management of facilities, resources, supplies, equipment, etc.
Tribal History: Working knowledge of the history of the Duwamish Indian Tribe and other local tribes.
Supervisory Controls: The Director will provide administrative direction with assignments in broadly defined terms. Employees have responsibility for planning, designating, and carrying out work independently.
Physical: Requires some physical exertion such as long periods of standing, walking, reaching and lifting of moderately heavy items and boxes. Must be able to lift and carry 30 pounds.
Complexity: The work consists of a broad range of multifaceted activities, functions, processes for Duwamish Members, intertribal activities, public activities, and events.
Personal Contacts: Personal contact with Duwamish Tribal Members, other tribes, high-ranking officials, the general public, donors & sponsors, volunteers, educational and granting groups, financial and utility organizations, contractors and vendors is required. This position requires a level of confidence and expertise communicating by email, mail and speaking through networking techniques to assist the Duwamish in reaching their fundraising and outreach goals.
Work Environment: Work will generally be performed inside and outside the Longhouse but may require local travel and offsite meetings and engagements. Must have reliable transportation.
Title of Position: Rentals & Events Coordinator
Organization: Duwamish Tribal Services (DTS)
Reports to: Reports directly to Longhouse Director
Located at: 4705 West Marginal Way SW, Seattle, WA 98106
Guidelines: Duties guided by DTS Personnel Policies
Work Week: Primary: Tuesday to Saturday, 9 am to 5 pm. Flexibility required to attend meetings, weekend and evening events and rentals as needed.
Hours & Wage: 30 to 40 hours/wk: $25 -$30/hour (D.O.E.) Paid sick leave: 1 hour per week worked
Overview: Responsible for booking and overseeing the execution of Longhouse rentals. Coordinates, schedules and implements revenue generating programs, including but not limited to community events, cultural and educational tours, workshops, etc. - all intended to satisfy public use facility requirements and engagement opportunities for tribal members, the public and community partners which is the core function and is essential to the mission of the Duwamish Tribe and programming at the DLCC.
Duties and Responsibilities
1. Tours & Rentals: Answer rental and tour inquiries, provide information about available spaces, pricing and policies. Process rental reservations and fees, create contracts, manage payment collection and schedule rental and tour time slots.
2. Space Coordination: Keep all areas clean during rentals and events, making sure garbage cans are emptied regularly and restrooms are clean and well stocked. Prior to rentals, set up tables and chairs per clients’ rental agreement layout instructions. Before and after rentals, perform “Check In” and “Check Out" lists with client to ensure adherence to rental agreement use of building and equipment.
3. On-site Supervision: Ensure proper removal of food, recycling and garbage and returning the Longhouse to its pre-rental condition. Assist and set up Longhouse owned audio-visual equipment to ensure proper use, limit damage and avoid theft. Ensure proper storage of equipment during events and rentals. Oversee proper take down of tables, chairs, and kitchen equipment. Inventory the rental area including kitchen and its contents after each event to make sure everything is returned intact and clean for next event, and that damaged or missing items are documented per the rental agreement.
4. Public Events/Education/Exhibits: Work with staff and coordinate internally and externally to maintain, create, plan and execute monthly educational, cultural and outreach public use events including the annual Gala Fundraiser.
5. Safety: Always ensure safety. Call 911 in case of emergencies. Enforce interior maximum occupancy rules. Ensure emergency exits are clear of all obstructions. Enforce parking limitations in parking lot. Make sure the parking lot is clean of all debris.
6. Marketing and Promotion: Maintain and create relevant, up to date informational materials for tours, building rentals, and upcoming events. This includes flyers, posters, handouts, brochures, etc.
7. Annual Gala: Help manage and coordinate general event logistics, such as event space scouting, catering, contracts, staging, entertainment, floor plans, seating plans, décor, volunteers, technical equipment, presentations, protocol management of VIP guests and dignitaries, and any other relevant tasks, as required. Work with the Director and staff to procure auction items & corporate sponsorships. Attend monthly gala committee meetings with staff and gala committee volunteers to achieve a successful execution. Coordinate ticket sales, refunds, invitations, Save the Dates, Thank Yous and post event meetings. All staff will assist in the annual Gala.
8. Social Media & Communications: Assist in advertising for all events by external networks established by DTS. Collaborate on creation of flyers, posting to website, Outlook calendar, tribal member only networks & social media pages. Send out communications for events, rentals, tours, and tribal news updates through all forms of social media and networking tools available to DTS including Seattle Chamber of Commerce, Constant Contact email blasts, magazine, and print media. Assist in accurate, timely graphic designs for flyers, signage and other events or programs as needed.
9. Records: Organize and maintain accurate complete records of visitors, events, rentals and tours. Practice records management for filing annual public use report.
10. Communications: Monitors and responds to email, texts, phone messages in a timely manner. Works and communicates with all staff, guests, contractors’ vendors, and volunteers. Positively and effectively communicates the mission of our programs that support the Duwamish Tribe and DLCC. Use discretion with communications that may contain confidential information.
11. Team Coverage: Support staff with out-of-office coverage, when directed by Director, to ensure that the public is well served. Be able to cashier and man the front desk when needed in the gift shop during normal working hours following cashiering process and procedures. Engage in customer support by offering brief explanations about current events, exhibit space and self-guided tours.
Qualifications and Preferred Skills
High school diploma or equivalent required
At least 18 years of age
A bachelor's degree (or equivalent experience) in event management, hospitality, marketing, or a related field.
Must possess effective written and oral communication and interpersonal skills with ability to deal with all levels of personnel and the general public in a professional and effective manner; must be able to use initiative and independent judgment
As a condition of employment, employees must successfully complete a background investigation and random drug/alcohol tests may be given at any time
MS Office (Excel, Outlook, Word, Teams, PowerPoint)
Must display exceptional customer service and communication skills
Remain flexible to ever changing environments; adapt well to different situations
Ability to maintain satisfactory attendance and punctuality
Neat and professional appearance
Tribal History: Working knowledge of the history of the Duwamish Indian Tribe and other local tribes.
Supervisory Controls: The Director will provide administrative direction with assignments in broadly defined terms. Employees have responsibility for planning, designating, and carrying out work independently.
Physical: Requires some physical exertion such as long periods of standing, walking, reaching and lifting of moderately heavy items and boxes. Must be able to lift and carry 30 pounds.
Complexity: The work consists of broad range of multifaceted activities, functions, processes for Duwamish Members, intertribal activities, public activities, and events.
Personal Contacts: Personal contact with Duwamish Tribal Members, other tribes, high-ranking officials, the general public, donors & sponsors, volunteers, educational and granting groups, financial and utility organizations, contractors and vendors is required. This position requires a level of confidence and expertise communicating by email, mail and speaking through networking techniques to assist the Duwamish in reaching their fundraising and outreach goals.
Work environment: Work will generally be performed inside and outside the Longhouse but may require local travel and offsite meetings and engagements. Must have reliable transportation.